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For: Everyone; delivery leads for approval5 min read

Hours and timesheets

Hours are logged against a task or milestone and roll up to the SOW, project and account. Approved hours drive the margin report and estimate-versus-actual.

Log hours

  1. Open Log Hours.
  2. Choose the project, the milestone and, if there is one, the task.
  3. Enter the date and hours. Use quarter hours, for example 7.25.
  4. Add a short note if it helps your delivery lead, then choose Log hours.
  • An entry can be up to 24 hours, and your total for one day cannot exceed 24.
  • Contractors can log only against projects they are assigned to.
  • Delete an entry from your list if you logged it by mistake.

Approve timesheets

Delivery leads approve hours on their projects for each person, one week at a time. Firm admins can approve any timesheet.

  1. In Log Hours, open Timesheet Approval.
  2. Select a person and week, check the entries against the plan, and approve.
  3. If something is wrong, unapprove it so the person can correct it.
Rates are frozen at approvalWhen a week is approved, Stafio records the bill and cost rate that applied. Changing a rate later does not rewrite approved history.

Pending timesheets remind the delivery lead by email; they escalate no further than the lead's manager.